To process pay runs, you need to configure how PaySauce will move funds from your bank account to your employees and the other institutions. This one-time setup connects your bank account to PaySauce and authorises payments.
⚠️ Make sure you've completed your company details setup before configuring your payment setup.
Before you begin
You'll need:
Your business bank account details (the account payroll funds will be drawn from)
Online banking access to authorise the payment agreement
Information about which payment method you want to use
Accessing payment setup
To configure your payment setup:
Select Payments from the Setup checklist
or
Go to Company Settings
Select Manage Payment Setup
Choosing your payment method
PaySauce offers two payment methods:
PayTo (recommended)
Uses the NPP (New Payments Platform) to move funds from your account to employees and institutions automatically. Provides real-time, 24/7 payments without manual transfers - PaySauce handles everything for you.
Advantages:
No manual transfers required
Fast payment processing (almost instant)
Works 24/7, including weekends
One-click payroll processing
Internet banking
Allows you to manually transfer the required funds for each payroll into a virtual wallet, which is then used to fund payments when you process the pay run.
When to use this:
Your bank doesn't support PayTo for business accounts yet
You prefer to manually control fund transfers
⚠️ Internet banking creates delays as you need to transfer money before processing each pay run (typically 4-6 hours or more).
Configuring PayTo payment
If you selected PayTo as your payment method:
Enter your business bank account details (the account funds will be debited from):
Account name
BSB
Account number
Reference (optional)
Set the agreement parameters:
Agreement start date: When the agreement allowing fund transfers will begin (must be a future date).
Maximum amount: The maximum that can be debited in a single transaction
Payment frequency: How often transactions can occur (Daily, Weekly, Fortnightly, Monthly)
Choose a frequency more often than your pay cycle to allow for out-of-cycle and adjustment pays
Example: If you pay fortnightly, select Daily or Weekly
Select Save
Note: It is wise to set your Maximum amount to be higher than your typical pay run amount. This helps account for overtime, holiday pay, bonuses, and other unexpected payment increases.
Authorising the PayTo agreement
When you save your payment setup, two things happen:
Your information is saved in PaySauce
An agreement process is launched with your bank
Log in to your online banking for the account you specified
Look for a pending PayTo agreement or payment authority
Review and accept the agreement
⚠️ Until this agreement is accepted, you cannot successfully complete payroll in PaySauce.
Configuring internet banking payment
If you selected Internet banking as your payment method:
Enter your business bank account details (the account where refunds will be sent):
Account name
BSB
Account number
Reference (optional)
Select Save
Note: Your virtual account details, needed for transferring funds before each pay run, are shown in the PaySauce app, on the Payments page
What happens next
Once your payment setup is configured and authorised:
For PayTo: You can process pay runs with a single click - funds are automatically transferred
For Internet banking: You'll need to transfer funds to your virtual account before processing each pay run
Common Questions
I can't find the PayTo agreement in my online banking
I can't find the PayTo agreement in my online banking
The agreement may take a few minutes to appear. Log out and back in to your online banking. If it still doesn't appear after 30 minutes, contact PaySauce support.
My bank doesn't support PayTo
My bank doesn't support PayTo
Not all banks support PayTo for business accounts yet. If your bank doesn't support it, use the Internet banking payment method instead.
What should I set as the maximum amount?
What should I set as the maximum amount?
Set the maximum amount higher than your largest expected pay run.
Consider:
Your regular pay amount
Additional costs during busy periods (overtime, holiday pay)
Potential for bonuses or one-off payments
A buffer of 20-30% above your typical pay run is recommended
Which payment frequency should I choose?
Which payment frequency should I choose?
Choose a frequency that's more frequent than your pay cycle:
If you pay weekly, choose Daily
If you pay fortnightly, choose Daily or Weekly
This allows flexibility for adjustment pays and out-of-cycle payments.
I need to change my bank account details
I need to change my bank account details
Return to Company Settings > Manage Payment Setup, update your details, and save. If using PayTo, you'll need to authorise a new agreement with your bank.