PaySauce helps you track employee leave balances and manage leave requests. The system automatically calculates leave accrual according to Australian Fair Work and Award specifications, and handles leave requests submitted by employees or entered by you on their behalf.
What PaySauce handles automatically
PaySauce automatically:
Accrues leave according to Fair Work and Award requirements
Calculates Long Service Leave based on the employee's state of employment
Tracks leave balances across all leave types
Updates balances when leave is taken
Includes approved leave in pay runs
Reports leave to the ATO through Single Touch Payroll
Leave types supported
PaySauce supports the following leave types:
Annual leave
Community Service Leave
Community service leave (unpaid)
Compassionate Leave
Family and Domestic Violence Leave
Sick Leave
Parental leave (unpaid)
Public holiday
Time off in Lieu (TOIL)
Unpaid Carer's leave
Other leave (unpaid)
How leave works in PaySauce
Employee-submitted requests
Employees can submit their own leave requests through PaySauce. These requests appear as "Pending" until you approve or decline them. Only approved leave is included in pay runs.
Employer-entered leave
You can add leave on behalf of employees directly. This is useful when employees don't have PaySauce access or when you need to add leave quickly during payroll processing.
Leave approval
All leave must be approved before it's included in a pay run. You can approve leave requests individually or in bulk, and you can approve leave at the time you enter it on behalf of an employee.
Viewing leave balances
You can view any employee's leave balances to see:
Accrued hours for each leave type
Hours taken
Available balance
Important reminders
All leave must be entered in PaySauce
This includes public holidays. Entering all leave ensures:
Leave balances remain accurate
Employees are paid correctly
ATO filing is completed correctly
Check for unapproved leave before processing pay
Before completing a pay run, always check that all intended leave has been approved. Unapproved leave requests are not included in pay runs.
Custom leave entitlements
If an employee has different leave entitlements than the standard, you can customise their settings in their employee record, including:
Number of annual leave weeks per year
Annual leave loading
Leave accrual for overtime hours
Maximum leave accrual hours
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